Word Count

Writers Talk About Writing

How to Work with Difficult Editors

I once worked for a difficult editor at the daily newspaper where I cut my teeth. He started screaming at me in my first job interview, and I was so shocked by his aggression that I reacted by being icy cool. Regrettably, this impressed him. When he asked me if I was married, I knew he had crossed a legal line but I doubled-down on my Zen-like attitude. And when he concluded, "so we bring you in here, we train you, and you get knocked up," I shrugged, literally. At that point, I knew I had landed the job.

But the abuse (not Harvey Weinstein type of stuff, fortunately) continued for the five years I remained in the newsroom. The man was a bully.

The world is filled with bad editors. Here's how to deal with them:


You'll want to minimize your contact with toxic personalities, as I ultimately did with my difficult boss. Steer clear of their tsunami of negativity and talk to them as little as possible. Many of them are attention-seeking narcissists and if they ever seek to belittle you in front of other people (as my boss tried on many occasions) politely move the meeting to a private office as quickly as possible. Otherwise, find ways to delay or postpone meetings, so you spend as little time as possible with such dysfunction.

If you need direction, email your editor politely and neutrally. And if they send you hostile emails — as they will — wait as long as you can before replying. It's hard not to respond to angry emails with even more anger. Don't get sucked into that vortex! If you can't stop yourself from replying right away, at least don't send the email immediately. Instead, let it "marinate" overnight and review it the next morning when you are calmer. Then you can edit a more thoughtful reply that should aim to de-escalate the conflict.

Most of all, train yourself not to respond in kind to your difficult editor's deplorable behavior. It's bad enough that the person you work for is aggressive, insulting or demeaning. Don't let the contagion infect you.


Some editors (like some writers) are nice enough people but they're not very good at their jobs. Here are the signs of a bad editor:

  • They always leave their work until the very last minute.
  • They complain but never praise.
  • They never edit face-to-face but simply send you marked-up documents.
  • They rewrite instead of edit.
  • They always think they know more than you (or your subjects) on the topic you're writing about.
  • They give you unrealistic assignments.

It's tough dealing with bad editors. I was fortunate that my difficult editor was supremely competent at his job (otherwise I wouldn't have stayed at the newspaper for more than two weeks). But I've also worked with my share of incompetence over the years. Here's what I recommend:

Don't freak out over every edit. Instead, pick your battles. If an editor has changed the meaning of your work (or worse, tried to change quotes from your sources), or inserted inaccurate material, speak up quickly and firmly. Be polite and thorough and propose ways of fixing the errors your editor has created. (It will be easy for them to cut and paste your suggested changes.)

Accept the majority of edits as graciously as possible — even if you disagree with them — and move on. If the editor is spectacularly inept, you might want to alert your writing friends, quietly, but it won't make you look good to tweet or post on Facebook about your bad experience. That will only make other editors suspect that you may be the problem.

If you're a freelancer, rather than an employee, never accept a job without a contract. The contract doesn't need to be super formal and written in legal mumbo-jumbo. Instead, it can be a letter that spells out the details of your assignment, your terms, your expected payment, the timeline for your payment and your deadline. Some operations have a standard contract, but you can also offer your own. See one here, but be sure to customize it for your own country.

Most of all, always think about specifying a "kill fee." This fee is what the client will need to pay you if they change their mind about publishing what you write. Typically, kill fees are 50% of the money you'd get if the article were published. Also, be aware that you should always negotiate the timeframe for your payment (on receipt of the article? On publication? 30 days after publication?) I once had a publisher delay paying me for more than six months. I was young and stupid enough not to have had a contract. I never made that mistake again.


Not all editors you dislike are necessarily bad or incompetent. Sometimes the two of you are both fine human beings, but you're a bad match. If this is the case for you — and you still want to accept the work — then be squeaky clean and be sure to do an exemplary job writing. Check out my 10 tips on how to appear shockingly smart to any editor.


Your answer to an offer of work should not always be "yes." Sometimes it makes more sense to say "no." I can recall using that two-letter word at least twice:

  • An editor once asked me to interview 10 people and write a 600-word story. I stopped myself from laughing aloud, but the idea was so ridiculous — 60 words per person?! I told the editor I couldn't do it. When she asked why and I explained the problem she hired me for another story. Happy ending.
  • I had pitched a national magazine on a story and, three years later (!) the editor finally called to accept. Too bad for me she wanted the story in just three weeks. I had a back injury at the time and knew that I couldn’t do the work. I said a polite "no" and told her she was free to use another writer to do the story. Also, a happy ending practically, if not financially.

I didn't say "no" to my first terrible boss because I was desperate for a job at that newspaper. But I left the newsroom as soon as I could, ultimately accepting a job in management at the parent company. That bad boss left a couple of years after I did and, I hear, is now a grumpy 80-year-old.

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A former daily newspaper editor, Daphne Gray-Grant is a writing and editing coach and the author of 8� Steps to Writing Faster, Better. She offers a free weekly newsletter on her website Publication Coach. Click here to read more articles by Daphne Gray-Grant.

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Comments from our users:

Sunday January 26th, 10:46 AM
Comment by: Vern H. (Brampton Canada)
Thank you for the advice. I was in a freelance situation where my editor sometimes garbled my work but truly butchered one piece and published it on a panic deadline without my input. He clumsily condensed it for compositing purposes. The piece was appalling, like some kind of opaque postmodernism, and there was no way I could remove my name from it. I still cringe at the thought of anyone reading it. But I didn’t get into a battle with the editor over it because the publication is a small struggling community newspaper, a medium which I want to help support. I just have to swallow my embarrassment and hope no publishers judge my work by that one piece.
Monday January 27th, 12:22 PM
Comment by: Daphne Gray-Grant (Vancouver Canada)Visual Thesaurus Contributor
Yes, it's hard to deal with bad editing like that! If it's any comfort, let me tell you the story of an incident that happened at my (large) daily newspaper in Vancouver in the 1980s. We had a really bad desker. Nice guy but thoroughly incompetent. Anyway, one of my reporters had done an author interview. I can no longer remember the name of the author or the book s/he had written but it was something like "Pride and Prejudice" — two nouns separated by an ampersand. The desker figured the reporter must have made an error and turned it into two DIFFERENT books -- you, know, "Pride" and, then, "Prejudice."

The reporter, of course, was humiliated and I was furious. But we all got over it reasonably quickly. It had absolutely no longterm impact on the reporter's career (one day's newspaper is the next day's kitty box liner, you know) and it gave our department one of our favourite long term jokes. We liked to refer back to Tolstoy's two great books, "War" and "Pace."
Thursday January 30th, 2:09 PM
Comment by: David C. (Marietta, GA)
As always, a wonderful post, Daphne.

Some editors see where you are trying to go and help you get there. Others see where they want to go and help you get there. In the 1990s I worked with Stephen King's and John Grisham's first editor, Bill Thomson. Bill always knew where we were going. It was a wonderful opportunity, for I learned how to write to please an editor and had a story published in Alfred Hitchcock's Mystery Magazine. Know how to please and editor still serves me when I write papers for my own profession.

Interestingly, in later years, King restored his Thompson books to nearer their original length.
Thursday February 13th, 6:36 PM
Comment by: Daphne Gray-Grant (Vancouver Canada)Visual Thesaurus Contributor
Thanks for sharing your story, David!

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