Word Count

Writers Talk About Writing

Why Writers Should Use a Secret Sauce: Tracking

When I wrote my first book I made so many mistakes.

  • I didn't have a daily writing goal that was specific enough
  • I allowed myself to edit while I wrote
  • I didn't track my output

Fixing all three of these problems partway through the process helped me to finish my book and reduced the amount of time I spent yanking out my own hair. But when I consider the challenge/benefit ratio (how hard did I have to work to change my behavior, and what benefit did I get from doing it?), tracking my output was an extraordinarily beneficial change with almost no pain. You have to love that.

Here's how tracking your output — specifically, recording how many words you write each day or how much time you spend editing — can help you.

  • It will reduce your stress. You'll always know exactly where you are in your writing project and you can both celebrate your achievements or, if things are going awry, change your game-plan quickly.
  • It will improve your motivation. It's tempting to have a vague idea that you "want to write a book" or "finish the annual report one week before the deadline." But if you don't have a plan, you'll never be able to accomplish either of those tasks. Seeing what you've done every day, however, will help make the project more "real" to you. And when your tracking chart shows lots of activity, that record will give you a big shot in the arm. And when it shows inadequate activity, this finding will help motivate you to make some changes. It's just like wearing a pedometer (which I also do) — the act of tracking causes you to do more.
  • It will alert you to problems ahead of time. If you miss a day of writing because your car broke down or the babysitter was sick, that's understandable. But if you miss five days of writing, you have a much bigger problem. Tracking your word count will force you to be honest with yourself, acknowledge your shortcomings and, most of all, make a plan for doing better the next day.
  • It will keep you focused. If you've developed the habit of working only in "spurts" or binges you likely take off many days, or even weeks, between writing sessions. As a result, you'll forget at least some of your research or your plans, and you have to spend a good chunk of time catching up every time you resume work on your project. With tracking, however, you're more likely to feel comfortable writing for small amounts every day. Bonus: you'll remember what you're working on and won't have to spend any time getting reacquainted with the project.
  • It will help you recognize that your feelings about writing are irrelevant. One of the key findings from my tracking chart was that how I felt about my writing (that it was great and I was the next Susan Orlean or that it was an abysmal failure and I should reconsider my career) bore no relationship to how many words I could produce each day. I could write 500 words on days when I felt terrible and, conversely, squeeze out only 350 on days when I felt terrific. In other words, writing is just a job, and my self-worth bears no relationship to it. This discovery is freeing.

Here's how to track your writing.

I'm sure there is software that could handle the tracking job, but let's keep this blissfully simple and affordable.

Open a Word document and click on the "insert" pull-down menu. Select "insert table." Make it five columns and 35 rows. (Different computers may have slightly different instructions for inserting tables. Do whatever works for yours.)

  • Give the first column the title, "date"
  • Give the second column the title, "feelings"
  • Give the third column the title, "words"
  • Give the fourth column the title, "cumulative"
  • Give the fifth column the title "remaining"

Here is the only tricky bit. You need to calculate the total number of words your project will require. If this project is a book, let's say that's 75,000 words. Put that goal in the header with the word "remaining."

(Alternatively, you can download a version of my tracking record on my blog, at no charge.)

OK, you are now the proud owner of a tracking record. Fill it in every day, tracking the date (column 1) how many words you wrote (column 3) and your feeling about that writing (column 2.) When you've finished that, calculate the cumulative number of words you've written to date (just add today's total to the cumulative number in yesterday's column 4). And, finally, wrap up your tracking by subtracting the new cumulative total from the number at the top of column five. Then you know exactly how much more work you have left to complete.

Here's what I discovered: Once I'd hit the halfway point, the writing became markedly easier and faster with words accumulating like snow on a fence during a storm. I know this is illogical and unscientific, but that's the way it worked for me.

Try tracking and tell me if it does the same for you.


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A former daily newspaper editor, Daphne Gray-Grant is a writing and editing coach and the author of 8� Steps to Writing Faster, Better. She offers a free weekly newsletter on her website Publication Coach. Click here to read more articles by Daphne Gray-Grant.

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Comments from our users:

Wednesday February 26th, 8:54 AM
Comment by: David C. (Marietta, GA)
Great post, as always, Daphne, especially for those who have yet to finish a book.

Having set aside 3 hours a day for writing, I used the method for a number of years when writing novel first drafts. As it turned out, the drafts weren't all that novel, but the process really worked to spur the creative process.

And as you wrote, save the editing for latter. Writing can be as simple as transferring to paper the pictures in your mind. Editing is a great way to lose the pictures as you attend to rules and words.
Thursday February 27th, 2:23 PM
Comment by: Daphne Gray-Grant (Vancouver Canada)Visual Thesaurus Contributor
Great comment, David, but I'd encourage you to spend LESS daily time writing. Why? Three hours is a huge goal and if you fail to achieve it, you're likely to feel badly about yourself (which, in turn, will make you more likely to miss your writing on future dates.)

Unless you're a professional writer (and if you are WAY TO GO!), I encourage most people to spend no more than one hour a day writing. And if that seems too daunting, understand that fair less is also okay. What's far more important is to write every day (at least five days per week.)
Thursday February 27th, 3:34 PM
Comment by: Susan B.
Helpful. Motivating. Do-able. Now to step to it. Thank you!
Thursday March 5th, 4:37 PM
Comment by: Daphne Gray-Grant (Vancouver Canada)Visual Thesaurus Contributor
Glad you found this motivating, Susan!

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